General Faculty — Bylaws

Faculty Policy Committee — Bylaws

Addendum

Faculty Standing Committees

Admissions Committee

Courses and Curriculum Committee

Faculty Computer Advisory Committee

Informational and Teaching Resources Development Committee

Research Committee

Scholarship and Awards Committee

Scholastic Standards Committee

Administrators’ Council

Admissions Committee

Continuing Education Committee

Dean’s Cabinet

Faculty Recognition/Teaching Excellence Committee

Health and Safety Committee

Promotion and Tenure Committee

Veterinary Teaching Hospital Board

Staff Committee

Veterinary Teaching Hospital Staff Committee

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Committee Structure within the School of Veterinary Medicine

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General Faculty—Bylaws

Article I. Membership and Administration of the General Faculty

Section 1. Membership of this faculty shall consist of those members of the faculty of Louisiana State University whose services are under the administrative jurisdiction of the Dean of the School of Veterinary Medicine.

Section 2. The chief administrative officer of the General Faculty shall be the Dean of the School of Veterinary Medicine.

Article II. Responsibilities of the General Faculty

Section 1. This faculty shall have jurisdiction over its internal affairs, subject to the superior authority of the regulations of the LSU Board of Supervisors, and shall have the right to discuss and make recommendations regarding matters affecting its responsibilities in education, research, and service. Specifically, it shall establish curricula, set standards of instruction and examination, determine requirements for degrees, nominate candidates for the degree of Doctor of Veterinary Medicine (D.V.M.), and generally determine the academic policy of the School of Veterinary Medicine in all its divisions.

Section 2. The responsibilities and powers of the faculty shall be exercised at meetings of the General Faculty. The presiding officer shall be the Dean or his appointed alternate. A representative of the Dean's office shall keep the minutes. The Faculty Policy Committee shall distribute minutes to the General Faculty after approval.

Section 3. A minimum of one meeting shall be held during each semester at a specific time set by the Faculty Policy Committee. At least three days prior to this meeting, the Faculty Policy Committee shall distribute an announcement and agenda for the meeting to each member of the General Faculty.

Section 4. Additional meetings may be called as follows: by the Dean, by the Faculty Policy Committee, or by written petition to the Faculty Policy Committee by 10 members or 10 percent of the General Faculty, whichever is the smaller number. The same rules of agenda and procedure shall apply as at the regularly scheduled meetings.

Section 5. Those members of the General Faculty present at meetings shall constitute a quorum. Decisions of the faculty shall be reached by a simple majority of those present and voting at any regular or special meeting. Any issues may be referred, by a motion properly passed, to written ballot of the General Faculty, in which case a majority of the votes cast shall decide the issue.

Section 6. To effect the fullest and most efficient discussion of business, only items on the distributed agenda may be acted upon at any meeting, except by consent of three-fourths (3/4) of the members present. Any report submitted for information only, or not requiring specific faculty action, should be distributed in advance of the meeting and, if possible, shall be noted on the agenda “for discussion only.”

Article III. Committees of the School of Veterinary Medicine

Section 1. All committees shall be in one of the following classifications:

a. Faculty Standing Committees

b. Graduate Faculty Committees

c. Administrative Standing Committees

d. Ad hoc Committee

Section 2. The Dean shall have distributed annually, to all faculty members, a list of all committees and their membership rosters with terms of service.

Section 3. Each Faculty Standing Committee shall consider policy or action on matters of concern to the General Faculty.

a. The Faculty Policy Committee shall consist of members of the General Faculty elected in accordance with the provisions of the bylaws of the Faculty Policy Committee. It shall possess all of the powers conferred upon the General Faculty by the LSU Board of Supervisors and, by representing the General Faculty in all matters, it shall be deemed to voice the policies, opinions, and sentiments of the General Faculty on any matter within its jurisdiction.

b. The General Faculty may, by vote of a majority of those present at a meeting of the General Faculty, review, modify, overrule or otherwise deal with any action taken by the Faculty Policy Committee, provided that the item has been placed on the previously distributed agenda for the meeting or has been raised at the meeting by consent of three-fourths (3/4) of the members present.

c. Upon written request to the Chair of the Faculty Policy Committee by 10 members or 10 percent of the General Faculty (whichever is the smaller number), any final action of the Faculty Policy Committee shall be submitted to the General Faculty for review.

d. The General Faculty may also establish Faculty Standing Committees.

Section 4. Administrative Standing Committees shall deal with regular tasks of administering the established responsibilities of the School of Veterinary Medicine. Proposals for major changes will be brought before the General Faculty through its meeting agenda. These committees shall be established by the Dean, who shall determine membership, terms of service, reporting procedures, etc.

a. The Administrators’ Council shall be responsible for the administration of the subdivisions of the School of Veterinary Medicine, under the direction of the Dean, including matters of personnel, budget, space allocation, and improvement and maintenance of facilities.

b. Other Administrative Standing Committees may be established by the Dean.

Section 5. Ad hoc Committees shall deal with policy or action on matters not logically delegated to an established standing committee and unlikely to require continuing attention. Such committees shall be established by the Dean or by the Faculty Policy Committee. Unless otherwise provided, these committees shall function as follows:

a. Membership and the Chair of these committees shall be determined by the Dean or by the Faculty Policy Committee.

b. Membership shall extend for the duration of the committee charge.

c. Such committees will make a report and final recommendation(s) to the establishing authority.

Article IV. Representative to the Faculty (University) Senate

Section 1. The Faculty Senators from the School of Veterinary Medicine shall be responsible for participation in the activities of the Faculty Senate of the University; for communicating to the faculty of the School of Veterinary Medicine the direction of Senate actions and deliberations; and for transmitting viewpoints and discussions of the School of Veterinary Medicine faculty to the Faculty Senate.

Section 2. The faculty shall elect the number of Faculty Senators apportioned to the School of Veterinary Medicine, filling all regular or interim vacancies, to serve under the rules established by the Faculty Senate.

Section 3. Procedures for nomination and election of Faculty Senators shall be conducted by the Faculty Policy Committee. Voting for Faculty Senators shall be by secret written ballots distributed to all members of the General Faculty according to procedures adopted by the Faculty Policy Committee and presented in the Addendum to the Faculty Policy Committee Bylaws entitled, “Procedure for the Election of Faculty Senators in the School of Veterinary Medicine.”

Article V. Revisions

Section 1. These bylaws may be revised by an affirmative written vote of two-thirds (2/3) of the members of the General Faculty following discussion of the revision(s) at a meeting of the General Faculty. Copies of the proposed revision(s) must be distributed at least 30 days prior to the meeting.

Section 2. The Faculty Policy Committee shall distribute copies of the revised bylaws to the faculty, and thus, establish the date of their effect. Date of approval shall be printed preceding Article I.

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Faculty Policy Committee—Bylaws

Article I. Nature and Functions

Section 1. The Faculty Policy Committee shall effect liaison between administrative officials and the General Faculty and guide the General Faculty in the efficient exercise of its powers. These functions shall be performed by:

a. Scheduling and publishing the agenda for General Faculty meetings, in consultation with the Dean.

b. Acting as the committee on committees for the Faculty Standing Committees.

c. Establishment of Faculty Standing Committees or ad hoc committees to the General Faculty. 

d. Providing to the Dean, lists of suggested members for staffing Administrative Committees. 

e. Advising and consulting with the Dean on items of concern to the General Faculty. 

f. Conducting studies and making recommendations on matters of policy and long-term planning that affect the responsibilities of the General Faculty.

Section 2. The Faculty Policy Committee shall present a report of its activities and actions at each regular meeting of the General Faculty and at such other times as deemed necessary. 

Article II. Membership

Section 1. All full-time employees of Louisiana State University who are members of the General Faculty shall be eligible for election to the Faculty Policy Committee, if not excluded  by Article II, Section 2.

Section 2. The Dean, Associate Deans, Assistant Deans and the Heads of School of Veterinary Medicine Departments will not be eligible for election to the Faculty Policy Committee.

Section 3. Membership will consist of two elected members from each department of the School of Veterinary Medicine.

Section 4. The elected alternate representative (See Article IV, Section 9) or another faculty member from the department designated, as the alternate shall attend in the absence of the elected member.

Section 5. Faculty Senate members of the School of Veterinary Medicine shall be ex officio members of the Faculty Policy Committee of the School of Veterinary Medicine if not elected members of the Committee. Ex officio members shall not have a vote in the Committee.

Article III. Terms of Office

Section 1. The term of members of the Faculty Policy Committee of the School of Veterinary Medicine will be two years.

Section 2. Each term of office for newly elected members will begin on August 1 of the year of election.

Section 3. A committee member may be re-elected but may not serve more than two consecutive terms.

Article IV. Method of Election

Section 1. The election of members shall take place in April of each year.

Section 2. The Faculty Policy Committee will conduct the election and certify all results. All nominations and elections shall be by written secret ballot.

Section 3. All faculty members as defined in Article II, Section 1, shall be eligible to vote in the election.

Section 4. The outgoing Faculty Policy Committee member of a department will conduct an election, by secret ballot, of two nominees for the departmental seat on the Faculty Policy Committee.

Section 5. The names of the nominees from each eligible department will be submitted to the Chair of the Faculty Policy Committee, who will construct a ballot.

Section 6. Ballots, containing the names of all nominees eligible to be elected to the respective departmental seats on the Faculty Policy Committee, will be distributed on or prior to the third Tuesday in April of each year.

Section 7. Ballots are to be marked and returned to the Chair of the Faculty Policy Committee on or before the fourth Tuesday in April of each year.

Section 8. The nominee for each respective electing department receiving the most votes will serve on the Faculty Policy Committee. Tie votes shall be decided by a flip of a coin by the Chair of the Faculty Policy Committee.

Section 9. The nominee from each department who received the second highest number of votes cast shall be the alternate member to the Committee from his/her department.

Section 10. Vacancies on the Committee shall be filled by the alternate from the department concerned.

Section 11. A vacancy occurring because neither the member nor the alternate is available, shall be promptly filled by that departmental faculty submitting two names to the Faculty Policy Committee for election of a member and an alternate member by vote of the General Faculty of the School of Veterinary Medicine as in Sections 4, 5, 6, 7, 8, and 9.

Section 12. Procedures for recall of a member of the Faculty Policy Committee may be initiated by written petition by 25 percent of the General Faculty of the School of Veterinary Medicine. The recall election will be supervised by the other members of the Faculty Policy Committee. Recall requires a 2/3 majority of the General Faculty as determined by written secret ballot. Vacancies created by recall will be filled in accordance with Section 11.

Article V. Officers 

Section 1. The Committee shall choose two officers, a Chair and a Secretary. The Chair shall have served the preceding year on the Council to be eligible.

Section 2. Each term of office shall be for one year. Members of the Faculty Policy Committee re-elected to a second term may serve as officers for consecutive terms. 

Section 3. Officers shall be elected at a meeting (no later than May 15) following the election of Committee members in April. 

Section 4. Voting for officers shall be by written secret ballot. A majority of votes cast within the Committee shall serve to elect.

Section 5. Voting for officers shall be by all members of the Committee who will be members on August 1. Members whose term will terminate on July 31, shall not be eligible to vote in the election of officers for the ensuing year.

Section 6. The election procedures shall be conducted by the current Chair of the Committee.

Section 7. Committee members elected in the April election shall be invited to any meeting of the Committee held prior to August 1. They will be invited to participate in discussions but, except for the election of officers for the year beginning on August 1, shall be ineligible to vote.

Section 8. The Chair of the Faculty Policy Committee of the School of Veterinary Medicine shall serve as a voting member of the Administrator’s Council of the School of Veterinary Medicine, and shall serve in an ex officio capacity on all Faculty Committees.

Article VI. Meetings

Section 1. The Faculty Policy Committee will meet once a month at a time scheduled by the Chair, or at other times as deemed necessary by the Chair, or at any time on the written petition of three members of the Faculty Policy Committee or ten members of the General Faculty.

Section 2. At least four members of the Faculty Policy Committee or their alternates shall be present to constitute a quorum. In the absence of the Chair, the Secretary of the Faculty Policy Committee shall preside.

Section 3. Each elected member or alternate in attendance, excluding ex officio members, will have an equal vote. Committee action requires a favorable vote by a majority of the Council membership in attendance.

Section 4. It shall be the responsibility of an elected member who cannot attend a meeting to provide an alternate from his department, as per Article II, Section 4, and Article IV, Section 9. The alternate shall have a vote.

Section 5. At the request of any member, the Committee will take a vote on any proposal before the Committee by written secret ballot.

Section 6. The Secretary of the Faculty Policy Committee will keep minutes of the meetings and will maintain an official file of all records, which will be passed on to the new Secretary each August 1st.

Article VII. Revisions

Section 1. These by-laws shall be in effect when approved by vote of a majority of the General Faculty.

Section 2. Changes or additions to these by-laws can be made only by an affirmative vote of two-thirds of the General Faculty.

Section 3. A copy of a proposed by-law change shall be submitted to all faculty members at least one week prior to the written vote.

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Addendum

Article I. On or before April 1 of each year, the Chair of the Faculty Policy Committee will solicit, from the General Faculty of School of Veterinary Medicine, nominations for Faculty Senators.

Section 1. Nominations shall be limited to faculty from those departments that do not have a member on the Faculty Senate.

Section 2. Each faculty member shall have the right to nominate one individual for each vacant seat.

Section 3. Written nominations may be submitted to any of the members of the School of Veterinary Medicine Faculty Policy Committee.

Article II. A list of all nominees shall be prepared at the next regular meeting of the Faculty Policy Committee.

Section 1. The Faculty Policy Committee shall insure that each nominee is a member of the School of Veterinary Medicine faculty and eligible for nomination in that year.

Section 2. The Chair of the Faculty Policy Committee shall contact each nominee and confirm his/her desire to accept the nomination.

Section 3. Membership will consist of two elected members from each department of the School of Veterinary Medicine.

Article I. The Faculty Policy Committee may appoint a subcommittee to oversee the election of Faculty Senators.

Article II. The names of all nominees with their departmental affiliations shall be placed on the first ballot.

Section 1. The ballot shall state the number of vacant seats and that one vote is cast for each seat.

Section 2. The ballot shall state that faculty are not to vote for more than one individual in a single department.

Article III. Ballots shall be distributed to all faculty in the school and collected by the departmental representatives to the Faculty Policy Committee, no later than seven days after the distribution of ballots.

Article IV. Seven days after the distribution, ballots shall be counted by the Faculty Policy Committee.

Section 1. The Faculty Policy Committee shall ensure that all ballots are valid.

a. Any ballot that has more votes than the number of seats shall be invalid.

b. In the event that there are more ballots than eligible faculty, the election shall be voided and a new election held.

Section 2. Any nominee receiving more than 50 percent of the votes shall be elected and a second ballot shall not be required for that seat.

Section 3. If all seats are not filled by nominees receiving more than 50 percent of the votes, a second ballot will be prepared with the names and department affiliation of the n+1 nominees receiving the highest number of votes, where n=number of vacant Faculty Senate seats.

Section 4. If a second ballot is required, it shall be distributed as described in Article III above. Seven days after the distribution, ballots shall be collected and counted by the Faculty Policy Committee.

Section 5. In the event that two individuals from a single department receive the highest number of votes on the second ballot, the individual from that department with the higher number of votes shall be elected and the other individual shall serve as alternate. The individual with the third highest number of votes shall fill the second seat.

Section 6. In the event of a tie on the second ballot, the winner of the election shall be selected by drawing of lots.

Article V. The Chair of the Faculty Policy Committee shall inform (in writing) the winner(s), the School of Veterinary Medicine faculty and the President of the Faculty Senate of the election results no later than April 30 of each year.

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Article 1. Prologue

As provided in Article I of the bylaws of the Faculty Policy Committee, the Faculty Policy Committee acts as a Committee on Committees for all other Faculty Standing and Ad hoc Committees of the School of Veterinary Medicine. In addition, the Chair of the Faculty Policy Committee is an ex officio member of all Faculty Standing and Ad hoc Committees. The following considerations apply to all Faculty Standing Committees unless specifically changed in the description of the individual committee.

Article II. Appointment and Terms of Members

Section 1. All full-time employees of Louisiana State University who are members of the General Faculty shall be eligible for membership on Faculty Standing Committees, if not excluded by Article II, Section 2.

Section 2. The Dean, Associate Deans, Assistant Deans, and the Heads of School of Veterinary Medicine departments will not be eligible for membership on Faculty Standing Committees. Faculty members that become interim administrators will be replaced by their alternate representatives during the term of interim administration service.

Section 3. All appointments of faculty members shall be made by the Faculty Policy Committee no later than July 1 of each year.

Section 4. All appointments of student members shall be made by the Student Chapter of the American Veterinary Medical Association in accordance with their procedures manual.

Section 5. Nominations shall be received from the departments through their elected representative to the Faculty Policy Committee or a designee of the representative. Faculty Policy Committee representatives will insure that all departmental faculty are informed of any vacancies and are involved in the selection process. Selections will be made no later than June 1 of each year.

Section 6. All appointed faculty and student members shall be voting members. Ex officio members shall be non-voting members.

Section 7. An alternate from the same department may attend meetings in the absence of a regular member and shall have all the privileges of the regular member.

Section 8. Appointments shall be for two-year terms with only one consecutive reappointment permissible, except for the Admissions Committee where appointments are for four years.

Section 9. Committee vacancies which occur prior to the expiration of a term shall be filled by a faculty member from the same department, and the nominee shall serve the remaining term. Members who fill a remaining term of less than one year may be re-appointed subsequently to two consecutive terms.

Section 10. No member may serve concurrent terms or have more than one vote on the same committee, unless specifically indicated in this document or in the individual committee description.

Section 11. The Faculty Policy Committee may restructure a committee at any time for appropriate reasons.

Section 12. The School of Veterinary Medicine Librarians will be represented on various committees and functions by the Department of Pathobiological Sciences unless otherwise specified. In a similar manner, those faculty members of the Department of Veterinary Science without joint appointments in the School of Veterinary Medicine, but otherwise on the budget of the School of Veterinary Medicine, will be represented by the Department of Veterinary Clinical Sciences.

Article III. Guidelines

Section 1. The committee year shall be from August 1 through July 31 each year, except for the Courses and Curriculum Committee whose committee year shall be July 1 through June 30.

Section 2. Each committee shall elect a Chair, and if desired, a Secretary, in May or at the last meeting of a committee year, if earlier than May. Thus, members whose terms are almost complete and continuing members shall elect experienced continuing members to offices. A simple majority vote shall elect. A committee Chair may be re-elected for subsequent terms if otherwise qualified.

Section 3. Committees shall meet at the call of the Chair and at least every six months. Special meetings shall be called by the Chair of the committee at the request of 25 percent of the committee membership. In addition, the Chair of the Faculty Policy Committee may call and act as the Chair of meetings of any committee.

Section 4. A quorum shall consist of a simple majority of the voting members. Actions, recommendations, and resolutions require a majority vote of the eligible members present.

Section 5. Committees shall report their findings and recommendations to the Chair of the Faculty Policy Committee and to the appropriate administrator or ex officio members by means of a copy of the official minutes of the committee meeting following each meeting.

Section 6. The Faculty Policy Committee shall receive standing committee reports routinely, and the Faculty Policy Committee reserves the right to review and reverse any standing committee action. The standing committee shall be provided an opportunity to present and defend its recommendations to the Faculty Policy Committee before final action is taken by the Faculty Policy Committee.

Section 7. The Faculty Policy Committee will delegate specified powers to its standing committees. These delegations will appear in the description of the respective committees below. Other related duties and responsibilities may be assigned by the Faculty Policy Committee.

Section 8. A standing committee shall report periodically to the General Faculty as directed by the Faculty Policy Committee.

Section 9. Minutes of committee meetings shall be maintained by the Chair (or Secretary) and transferred to each succeeding Chair (or Secretary).

Section 10. An annual report of standing committee activities shall be submitted to the Chair of the Faculty Policy Committee by August 31 of each year.

Section 11. If a department fails to nominate, or chooses not to nominate, a member to a particular committee, the committee shall be considered to have one less total members for the determination of a quorum or a simple majority. Each department shall have one representative unless specified otherwise.

Section 12. Standing committee meetings are open at all times to School of Veterinary Medicine faculty who are not committee members. It is the responsibility of departmental representatives to notify their departmental faculty of scheduled meetings, and to insure that alternates attend in their absence.

Section 13. The Chair of a standing committee shall provide all pertinent information to the members of that committee to assist them in accomplishing their duties and responsibilities.

Article IV. Functions of Special Emphasis
The following functions have been set apart for special emphasis, and the basis of that particular emphasis is indicated.

Section 1. Academic Appeals
Academic appeals are handled in a very specific manner. These actions are detailed in memoranda from the Office of Academic Affairs. Copies of these memoranda may be obtained from the Office of the Dean. The process is also described in detail in the LSU General Catalogue under the heading “Academic Appeals.”

Section 2. Faculty Grievances
Faculty grievances are subject to specific procedures that are detailed in the LSU Faculty Handbook, and to those procedures adopted by the School of Veterinary Medicine Faculty Policy Committee. A copy of these documents is available in the Office of the Dean.

Section 3. Disciplinary Procedures
Disciplinary procedures are dealt with on a case-by-case basis. The disciplinary powers of LSU and the School of Veterinary Medicine are derived from the authority of the LSU Board of Supervisors. These powers apply to faculty, staff and students alike. Due process shall be assured in all instances. The procedural steps, individual rights and responsibilities, etc., under this title may be found in The LSU Handbook of Rights and Responsibilities in the Student-University Relationship. A copy of this document may be obtained from the Office of the Dean of Students, the Office of the Vice-Chancellor for Student Affairs, or from the Office of the Dean of the School of Veterinary Medicine.

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Admissions Committee

Article I. Duties and Responsibilities

Section 1. The Admissions Committee shall function as a faculty committee during at least one meeting per year to consider recommendations for appending or revising the admissions policy of the School of Veterinary Medicine. Committee action in these matters will be presented to the general faculty in written form at least two weeks prior, for discussion at the August General Faculty Meeting.

Section 2. The Admissions Committee shall function during the remainder of the year as an administrative committee for the following:

a. Identify and recommend to the Dean, those applicants who qualify for entry into the professional curriculum in veterinary medicine, utilizing the policy and procedures approved by the faculty.

b. Identify and recommend to the Dean persons for re-admission to the professional curriculum in veterinary medicine.

Article II. Membership

Section 1. The committee shall consist of two faculty members who represent each academic department of the School of Veterinary Medicine.

Section 2. Each August, two faculty members shall be appointed by the Faculty Policy Committee to the committee, each for four-year periods. Names of faculty members eligible for committee membership will be recommended by the respective departmental faculty with the selection process being the responsibility of the Faculty Policy Committee representative. The Faculty Policy Committee will consult with the Dean prior to the appointment of the nominees to the committee.

Section 3. Committee members shall represent the School of Veterinary Medicine and not (parochially) their respective departments.

Section 4. A Chair shall be elected annually, usually someone who has served on the committee for at least two years. The Chair shall serve from August 1 until July 31 of the following year.

Section 5. The committee may appoint alternate members from eligible departmental faculty to serve on subcommittees and/or assist the committee in the subjective evaluation of candidates.

Section 6. In instances of the inability of a committee member to complete his/her term on the committee, an alternate shall be named to complete the term in accordance with Faculty Standing Committees, Article II, Section 7, and the individual selected shall serve the remaining term of the initial appointee.

Section 7. The Coordinator of Academic Affairs shall be an ex officio member of the committee and shall serve as its Secretary.

Section 8. The Associate Dean of Student and Academic Affairs shall be an ex officio member of the committee.

Article III. Guidelines for Admissions Policy Revisions

Section 1. Together with the Courses and Curriculum Committee, changes to the admissions policy shall be considered by the committee, when appropriate, and those agreed upon shall be submitted, in written form, to the faculty at least two weeks prior to the regularly scheduled general faculty meeting (May) when approval will be sought.

Section 2. The admissions policy shall be published in the LSU General Catalog, the informational brochure and the Bulletin of the School of Veterinary Medicine. It shall be distributed freely to all counselors, prospective applicants, and other interested persons, and shall be included as a part of the application packet.

Article IV. Guidelines for Selection Procedures

Section 1. All deliberations pertaining to the selection process shall be confidential to committee members. This confidentiality rule applies to alternates, ad hoc and/or such committee members that may be appointed to assist the committee.

Section 2. In the selection process, preference will be given to applicants in the following order:

a. Residents of Louisiana.

b. Certified residents of states having contractual agreements with the School of Veterinary Medicine.

c. Highly qualified residents of any state in the United States and its territories.

d. Others.

Section 3. The committee shall establish, in consultation with the Dean, evaluation criteria for the selection process in accordance with the admission policy and procedures approved by the faculty. Each year, such criteria shall be reviewed, accepted or revised by the committee, and distributed to all interested individuals prior to the admissions period.

Section 4. Personal interviews shall be granted to all applicants who have attained a 2.5 grade point average (GPA) or above in the prescribed preprofessional courses. Individuals with a GPA below 2.5 shall not be granted an interview. Personal interviews may be waived for highly qualified applicants, at the discretion of the majority of the committee.

Section 5. A list of qualified applicants recommended for admission to an entering class shall be submitted to the Dean together with each person’s file and other information which forms the basis for the recommendation of the committee.

Section 6. Deliberations of the committee shall progress in a timely manner to permit announcement of each new class roster before the spring semester ends.

Article V. Guidelines for Readmission Actions

Section 1. All students applying for readmission must be recommended for such readmission by the Scholastic Standing Committee to the Admissions Committee.

Section 2. The Dean shall be notified as soon as the committee has completed its recommendations concerning readmission action.

Section 3. Recommendations for persons to be readmitted shall be submitted to the Dean together with any information which forms the basis for recommendation of the committee.

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Revised March 13, 2000

Article I. Duties and Responsibilities

Section 1. Act as the oversight committee for administration of the content of the professional curriculum developed by the faculty of the SVM.

a. Identify strengths, weaknesses, omissions, and redundancies in course content and sequence, and make appropriate changes for improvement of the curriculum including course additions, deletions and revisions.

b. Make recommendations to the faculty, Dean, and Associate Dean for Student and Academic Affairs based on current and future veterinary medical needs of livestock producers, pet owners, human food and human health care industries, both domestic and foreign, in order to educate veterinarians for tomorrow’s practice and non-practice careers.

c. Facilitate and guide the activities of the Year Coordinating Committees. Receive and evaluate activity reports from each Year Coordinating Committee for each semester.

d. Assess vertical and horizontal integration of course content and effectiveness as well as student performance outcomes as these relate to the achievement of curricular objectives.

Section 2. Together with the Admissions Committee and based on needs of the professional curriculum, periodically review, revise and set forth curriculum requirements to adequately prepare preveterinary students for the professional curriculum and present such requirements to the School of Veterinary Medicine faculty for approval.

Section 3. Meet on call of the Chair, the Associate Dean for Student and Academic Affairs, or the Chair of the Faculty Policy Committee, as often as needed for the conduct of committee business, but at least once each semester.

Section 4. Provide curriculum management and implementation recommendations to the Associate Dean for Student and Academic Affairs.

Section 5. Recommend Course Coordinators to the Dean for appointment.

Section 6. Recommend Year Coordinators to the Dean for appointment.

Section 7. Host a faculty curriculum forum during the Spring semester to ensure ongoing dialogue.

Section 8. Host a curriculum forum for veterinary students once each academic year to ensure student-faculty dialogue.

Article II. Membership

Section 1. Committee members shall include a representative from each academic department of the School of Veterinary Medicine, the four Year Coordinators and two student members from Years I and II or Years II and III Coordinating Committees. The Year III student member will roll onto ex officio status at the beginning of the Spring semester at which time the Year I ex officio member will become a voting member.

Section 2. Ex officio members shall include the Associate Dean for Student and Academic Affairs and the two student members of the Years I and IV or Years III and IV Coordinating Committees (as detailed in Section 1). Additional ex officio members may include a representative of the Office of the Dean and any School of Veterinary Medicine faculty member serving on the LSU Faculty Senate Courses and Curricula Committee.

Section 3. The committee shall, annually in May, elect a Chair from among its continuing members.

Article III. Constituent Committees

Section 1. Year Coordinating Committees

a. Duties and Responsibilities

(1) Recommend to the Associate Dean for Student and Academic Affairs course schedules for each year.

(2) Coordinate presentation of approved courses in each year.

(3) Coordinate instructional materials (books, clothing, etc.).

b. Membership

(1) Each course taught in a curricular year shall be represented on the respective Year Coordinating Committee by its Course Coordinator.

(2) A student member will be elected by each year’s class to represent that class on the respective Year Coordinating Committee.

(3) The Associate Dean for Student and Academic Affairs shall be an ex officio member.

(4) Any department that is not represented by a Course Coordinator, but has input to the courses of a given year, may be represented by a member of its faculty upon the request of the department head.

(5) The Year Coordinators shall chair the Year Coordinating Committees.

c. Meetings

Meetings shall be held as often as necessary to achieve the stated duties and responsibilities. Meetings shall be called by the Year Coordinator or the Associate Dean for Student and Academic Affairs. Meeting announcements, agenda and other circulated material shall be sent to each member of the Year Coordinating Committee.

Section 2. Year Coordinators

a. Duties and Responsibilities

(1) The Year Coordinator is, by virtue of office, a member of the Courses and Curriculum Committee.

(2) Calls regular meetings of the Year Coordinating Committee at appropriate times to achieve its duties and responsibilities.

(3) Coordinates, through the Associate Dean for Student and Academic Affairs, scheduling of classroom space, laboratory space and exam space. The Associate Dean for Student and Academic Affairs will coordinate space assignments with the Facility Planning Office.

(4) Coordinates the development of class schedules and /or block schedules for the respective year and forwards the schedule to the Associate Dean for Student and Academic Affairs for final approval.

(5) At the midpoint of each semester, notifies and counsels students who are in danger of being placed on academic probation or being dismissed from the School of Veterinary Medicine at the end of the semester. Notification of academic problems will also be forwarded to the Associate Dean for Student and Academic Affairs and the Chair of the Scholastic Standards Committee.

b. Selection and Appointment

(1) Each Year Coordinating Committee and the Associate Dean for Student and Academic Affairs shall recommend annually to the Courses and Curriculum Committee one of the Course Coordinators to be appointed as Year Coordinator and Class Advisor. The committee will forward a recommendation to the Dean for appointment.

(2) Year Coordinators will serve one-year terms with no restriction on the number of consecutive reappointments.

Section 3. Course Coordinating Committees

a. Duties

(1) Develop course objectives, course budget, outlines and syllabi and file with the Associate Dean for Student and Academic Affairs.

(2) Identify and develop instructional and safety materials (books, clothing, etc.) for the course where appropriate.

(3) Present the course to the students and monitor the effectiveness as presented.

(4) Evaluate the course, including assessment of student course evaluations, in order to improve it for the next presentation.

(5) Report course evaluations to Year Coordinating Committee.

b. Membership

Members of a Course Coordinating Committee shall be those faculty members having instructional responsibilities in a given course. Additional ex officio members may be included as deemed necessary by the Courses and Curriculum Committee or Associate Dean for Student and Academic Affairs for purposes of vertical and /or horizontal integration of content.

c. Meetings

Meetings shall be held as often as necessary to achieve the stated duties and responsibilities. Meetings shall be called by the Course Coordinator or the Year Coordinator when necessary.

Section 4. Course Coordinator

a. Duties

(1) Facilitate distribution of course and instructor evaluations.

(2) Collate and distribute objectives, outline and syllabi.

(3) Schedule and facilitate monitoring of exams.

(4) Insure weighting and exam content are appropriate in relation to the objectives.

(5) Compile and assign grades according to published criteria provided the students at the start of the course.

(6) Facilitate Course Coordinating Committee evaluation of the course.

(7) Call meetings of the Course Coordinating Committee as necessary.

b. Selection and Appointment

Course Coordinators shall be appointed annually as per Article I, Section 5, above.

 

Faculty Computer Advisory Committee

Article I. Duties and Responsibilities

Section 1. Represent the faculty, staff, and students in matters concerning computer services and provide advisory support to the Director of Veterinary Communications.

Section 2. Provide guidance to the Manager of Veterinary Computer Resources concerning the practical application of new computer technologies that become available for teaching, research, and service.

Section 3. Perform other duties and responsibilities as assigned.

Article II. Membership
The committee shall consist of one faculty member elected from each department housed in the School, one student member appointed by the Student Chapter of the American Veterinary Medical Association, and one representative from the Gillis W. Long Hansen’s Disease Center. Ex officio members shall include the Director of Veterinary Communications.

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Revised August 16, 2002

Article I. Duties and Responsibilities

Section 1. Advise the SVM administration and recommend policies and procedures to address concerns of the faculty, staff and students and to enhance, support and further the development of the informational resources as they support the teaching programs of the School of Veterinary Medicine at all levels.

Section 2. Perform other duties and responsibilities as may be assigned by the Faculty Policy Committee.

This committee shall consist of two faculty members elected from each department, one graduate student member appointed from the Graduate Student Association of the School of Veterinary Medicine, one veterinary student member appointed by the student Chapter of the American Veterinary Medical Association. Ex officio members shall include the Director of the Library, the Director of Veterinary Communications, the Director of Laboratory Animal Medicine and the Associate Dean for Student and Academic Affairs as a representative of the Dean of the School   of Veterinary Medicine.

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Article I. Duties and Responsibilities

Section 1. Recommend to the Associate Dean for Research and Advanced Studies, policies relating specifically to research in the School of Veterinary Medicine.

Section 2. Review research proposals submitted by the faculty for funding from School of Veterinary Medicine distributed organized research budgets, sponsored research funds, or other School of Veterinary Medicine distributed funds except for those proposals submitted for funding from the Equine Research Committee. Based on these reviews, make appropriate funding recommendations to the Associate Dean for Research and Advanced Studies.

Section 3. Encourage faculty to participate in research at departmental, divisional, and interdisciplinary levels and to publish research results in refereed journals.

Section 4. Review, periodically, the status of School of Veterinary Medicine sponsored faculty research projects (including a review of progress reports), and make appropriate recommendations to the Associate Dean for Research and Advanced Studies.

Section 5. Participate in the selection of research oriented School of Veterinary Medicine awards, as requested by the Faculty Policy Committee.

Section 6. Identify space, equipment and other resources needed to facilitate and enhance faculty efforts in obtaining research funding.

Article II. Membership

Section 1. Membership of this committee shall be two elected representatives from each department and shall include the Associate Dean for Research and Advanced Studies as an ex officio member.

Section 2. Qualifications of membership require research activity that can include, but is not restricted to, peer reviewed research funding, membership on Editorial Review Boards of nationally recognized journals, membership of National Advisory Committees, and authorship in peer-reviewed journals over the past 5 years.

Article III. Guidelines

Section 1. The Chair shall solicit research proposals from the faculty, and distribute copies of such proposals to the committee prior to any meeting held to review such proposals. The Chair may also request annual progress on each research project, and then distribute copies of such reports for review by the committee.

Section 2. The Chair shall report the committee’s actions to the Associate Dean for Research and Advanced Studies and shall inform each faculty member of the final action on his/her research proposal progress report.

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Article I. Duties and Responsibilities  

a. Selection of student recipients of scholarships, awards, and recognitions requiring committee action, as designated by procedures and criteria established by the donor, sponsor, or the committee.

b. Selection of student recipients of scholarships, awards and recognitions requiring calculation of grades, evaluation of performance by appropriate faculty, or by ballot.

c. Selection of recipients of faculty awards requiring distribution of ballots.

d. Notification of recipients of all awards made by the committee that are not made at the Annual Awards and Honors Banquet.

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Article I. Duties and Responsibilities

Section 1. This committee shall receive suggestions, obtain information, deliberate proposals and recommend scholastic standards for the School of Veterinary Medicine.

Section 2. All matters referable to scholastic requirements shall be handled in accordance with University regulations, as published in the Louisiana State University General Catalogue, and in accordance with academic standards established by the School of Veterinary Medicine faculty, as published in the School of Veterinary Medicine Bulletin.

Section 3. The committee will review the academic records of any/all students reported to be having academic difficulty by their Year Coordinator. The Year Coordinator of each class will notify and counsel students who are in danger of being placed on academic probation or being dismissed from the School of Veterinary Medicine at the end of the semester. Following due process and deliberation, the committee will recommend to the Dean appropriate actions in accordance with the published academic standards of the School of Veterinary Medicine.

Section 4. The committee will meet on the call of the Chair, or within 10 days after the reporting of semester grades.

Article II. Membership
The Year Coordinators for each year in the curriculum shall serve as members of this committee. Additionally, one member of each Year Coordinating Committee shall be elected by the respective Year Coordinating Committees to serve on this committee. The Associate Dean for Student and Academic Affairs shall be an ex officio member of this committee.

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Article I. Duties and Responsibilities 

Section 1. The Graduate Academic Studies Council, representing the Graduate Faculty of the School of Veterinary Medicine, will serve as the interdepartmental coordinating body for the graduate program of the School of Veterinary Medicine and will recommend the organization and format of the graduate studies program of the School. It shall:

            a. Review and approve proposals for graduate courses in Veterinary Medicine prior to submission to the LSU Faculty Senate Courses and Curriculum Committee.

            b. Provide a forum for interdepartmental communication on graduate education, including definition and uniformity of requirements, initiation, combination or elimination of programs, and liaison with other college or faculty bodies.

            c. Coordinate administration of graduate instructor evaluations and graduate course evaluations with the Associate Dean for Research and Advanced Studies and review completed graduate course evaluations. Revise, as necessary, the forms used for these evaluations.

            d. During October of each year, convene the annual meeting of the School of Veterinary Medicine Graduate Faculty. The agenda will be developed in consultation with the Associate Dean for Research and Advanced Studies.

            e. During March of each year, convene an annual meeting of the advanced studies students of the School with the council and the Associate Dean for Research and Advanced Studies. The agenda will be developed in consultation with the Associate Dean for Research and Advanced Studies.

            f. Perform other duties and responsibilities as requested by the Dean or the Associate Dean for Research and Advanced Studies.

Article II. Membership 

Section 1. The council shall consist of members of the Graduate Faculty of the School of Veterinary Medicine, duly elected in accordance with the provisions listed below:

            a. The Graduate Faculty in each department of the School of Veterinary Medicine with an approved graduate concentration shall elect two eligible faculty members.

            b. Eligible faculty must hold full or associate graduate faculty status, and have served on a graduate committee during the last 3 years.

            c. Election of representatives shall take place prior to August 1. Vacancies of representatives shall be filled by a qualified alternate from that departmental concentration. All members shall serve a 2 year term. All members shall be voting members. Voting by a proxy, duly authorized in writing, shall be allowed.

            d. Members shall be limited to two consecutive two-year terms.

            e. At the August meeting, the council shall elect a Chair from among members who have previously served at least one year. The Chair may serve successive terms.

            f. The council shall elect a Secretary at the August meeting.

            g. The Associate Dean for Research and Advanced Studies shall be an ex officio member of the council.

Article III. Guidelines 

Section 1. Recommendations from the council shall be forwarded by the secretary through the Associate Dean for Research and Advanced Studies to the Dean for appropriate action. Recommendations shall have received an affirmative vote of the majority of all voting members of the council. 

Section 2. The minority  may file a report with the Dean when decisions are not unanimous.  

Section 3. Representatives of a duly recognized veterinary medical advanced studies student organization may be invited by the chair in consultation with the council to attend meetings when appropriate but shall not have voting rights. 

Section 4. Minutes of each council meeting shall be maintained by the Secretary. Copies of the minutes shall be submitted to the Dean, the Associate Dean for Research and Advanced Studies, the graduate coordinator of each departmental concentration, and members of the council. 

Section 5. An annual report of the activities of the council shall be submitted to the Dean and to the Graduate Faculty within 30 days of the end of the council year by the chair.

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Administrators’ Council

Article 1. Duties and Responsibilities

Section 1. Consider matters of importance pertaining to the operation of the School of Veterinary Medicine.

Section 2. Recommend rules and/or regulations for the effective and efficient implementation of School programs. When appropriate, such recommendations shall be submitted to the Faculty Policy Committee for action.

Section 3. Receive reports from ad hoc and other committees.

Section 4. Advise the Dean on matters pertaining to the School’s instructional, research and service programs.

Section 5. Recommend the development of physical facilities.

Section 6. Recommend action on petitions and/or recommendations from internal and external constituents.

Section 7. Assist the Dean in maintaining an effective public relations program.

Section 8. Disseminate information to members of the School’s constituencies.

Article II. Membership
The Administrators’ Council shall consist of the Dean; Associate Deans; Assistants to the Dean; Department and Unit Heads (or their alternates); Chair of the Faculty Policy Committee;  and Chair of the Staff Committee. Minutes will be recorded by staff from the Dean’s Office.

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Article I. Duties and Responsibilities

Section 1. Assist the Director of the Office of Public Programs in the development of an annual continuing education (C.E.) master plan to include continuing education policies, offerings, dates, and guidelines for faculty participation.

Section 2. Consider the continuing education needs of veterinarians in Louisiana and the South Central region in order to establish priorities for School-sponsored C.E. programs, both on and off campus.

Section 3. Inform the Dean of the schedule of continuing education programs for the following year.

Section 4. Plan for the inclusion and participation of the faculty in the School of Veterinary Medicine Annual Conference for Veterinarians.

Section 5. Assist the Director of the Office of Public Programs to coordinate, when possible, all School-sponsored C.E. programs with the continuing education schedules of state and regional veterinary associations.

Section 6. Provide incentives to encourage active faculty participation in all C.E. activities of the School.

Section 7. Survey the faculty for topics and competencies available for C.E. presentations both on and off campus in Louisiana.

Article II. Membership
The committee shall have broad-based representation from the School, plus the State Extension Veterinarian. Faculty members shall be approved by the Dean on a rotating basis as recommended by the committee. Ex-officio members, to include the Director of the Office of Public Programs, shall sit on the committee in an advisory capacity.

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Dean’s Cabinet

Article I. Duties and Responsibilities

Section 1. Advises the Dean on the management of the School of Veterinary Medicine and its various programs.

Section 2. Establishes policies and procedures consonant with University policies and procedures with respect to fiscal and personnel matters.

Section 3. Provides oversight for strategic planning activities of the School.

Article II. Membership
The members of the Dean’s Cabinet shall be the Associate Deans, Heads of the academic departments of the School, and the Director of the Veterinary Teaching Hospital and Clinics.

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